xaviervivas.com

Marketing Operations & AI Automation · Alicante, Spain · Remote

I build AI agents, CRM architecture & workflows that do real work.

HubSpot · Zoho · Make · n8n. Deterministic where reliability is non-negotiable, AI where judgment helps — and honest numbers either way.

15–20 min ~1 min
per record synced, CRM ↔ accounting
Measured
~50/mo · 0 dupes
automated syncs since stabilization
Measured
$1,000 $64
cost per conversion, in 2 months
Measured
100+
automations shipped for client systems
5+ yrs Zoho · HubSpot

// the work

Shipped systems, honest labels

AI agent · pilot template

WhatsApp agent for real-estate agencies

Qualifies a buyer in 4 taps, matches live listings from the agency's own feed (Google Sheet or their portal XML), books the viewing on Cal.com — every lead logged, nothing lost after hours.

node.js · typescript · meta cloud api · supabase · cal.com · kyero xml
See the case study
AI agent · built & tested

Hybrid AI leasing agent for a residential development

Answers open questions with an AI brain, checks real unit availability in Zoho CRM in seconds via Make, and books the visit autonomously through Zoho Bookings.

zoho salesiq · openai · make · zoho crm api · zoho bookings
See the case study
AI agent · my own site

The agent that qualifies my own leads

Bilingual chat on workflowautomation.ca: natural conversation in, structured lead out — GPT-4o extraction, instant notifications, pre-filled booking card. Built end-to-end with Claude Code.

next.js · gpt-4o · supabase · sheets api · calendly · claude code
See the case study
Integration · measured

Zoho CRM ↔ HOPEM accounting integration

Killed a 20-minute copy/paste ritual: records sync in about a minute, ~50 times a month, zero duplicates since stabilization — roughly 15 hours of admin recovered monthly.

make · zoho crm api · hopem rest api · webhooks · error handlers
See the case study
Platform depth · 5+ years

Zoho CRM architecture & automation

Implementation, integration, automation: Blueprints with custom Deluge widgets, workflow rules that keep data trustworthy, and the whole Zoho suite wired together — plus training that makes it stick.

zoho crm · deluge · campaigns · books · analytics · fsm · bookings · forms · wordpress
See the case study
Funnel · measured

Funnel diagnosis: $1,000 → $64 cost per conversion

A Shopify store bleeding ad spend. UX and funnel audit first, ads rebuild second — the origin story of how I decide where automation actually belongs.

google ads · google analytics · shopify
See the case study

// how i work

Deliberately boring where it matters

The LLM never owns the critical path. Qualification, availability checks, booking, and data sync run on deterministic code with explicit state, error handlers, and alerts — because a lead-capture flow that guesses is a flow that loses leads. AI handles what it's genuinely good at: language, judgment, extraction. That split is why these systems keep working at 2:47 am.

// about

Systems thinker, builder by nature

Xavier Vivas

Ten-plus years in digital — web, UX, conversion — with the last five-plus specialized in CRM architecture and marketing automation. I build HubSpot and Zoho systems from scratch rather than administering ones someone else designed, and I map the data flow before touching any tool.

The web/UX background is why the automations convert: funnel drop-offs and user behavior decide where an agent, a nurture sequence, or a routing rule actually belongs.

alicante, spain · fully remote · async-native
es native · en fluent · fr fluent
currently: b2b saas marketing ops & automation roles + selective consulting

// contact

One conversation beats ten emails

Hiring for marketing ops or automation, or need a system built? Say hi.